Planning update 02
September 2, 2026
Production is moving. Now we need to sell.
Event dayOCT 31Cuban Club · Ybor City
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Sales scoreboard
Sales are the priority.
Production is largely secured, but no VIP tables have been sold. The immediate focus is selling tables and tickets, collecting sold sponsorships and giving Erin the missing information needed to close open items.
This week’s focus
We need to turn outreach into sales.
- 01Sell the first VIP tablesTen Sunset Boulevard individual tickets have sold, but VIP table sales remain at zero.
- 02Collect outstanding sponsorship balancesCastellano has paid $6,750 of its $13,500 sponsorship; $19,250 remains outstanding across committed sponsors.
- 03Keep ticket momentum movingBuild on this week’s increase of 39 tickets and $2,855 in net revenue.
- 04Bring prospects to Thursday’s meetingMembers should be ready to report who they contacted, the response and the next follow-up date.
01
Sales accountability
What the group needs to do
- Identify and personally contact VIP table prospects.
- Share new sponsor prospects and warm introductions with Erin.
- Follow up on existing ticket and sponsor conversations.
- Report the prospect, ask made, response and next step before Thursday.
02
Erin needs from the group
Missing information
- Contact information for Fresh.
- Contact information for Evan Ward (DJ Ev).
- Contact information for Tye Rich (DJ Yay).
- Any unreported sponsor or VIP table leads, including who owns the relationship.
- Status and expected payment timing for each sold sponsorship.
03
Sponsorship scoreboard
$50,980 committed toward $90,000
Paid$31,730Collected
Committed · unpaid$19,250Outstanding balances
Total committed$50,98056.6% of goal
Still needed$39,020To reach $90,000
04
Collected · $31,730
Paid + partial payments
- Impact Medical Group — Cup Sponsor
- Impact Medical Group — Wristband Sponsor
- Impact Medical Group — 360 Photo Booth Sponsor
- Seminole Hard Rock — Glow Stick Sponsor
- Star Orthopedic & Spine — Studio 13 Lounge
- Sterling Cigar Lounge — Smoke & Mirrors / Cigar Lounge
- Castellano Plastic Surgery — $6,750 paid toward Stage Sponsor
05
Outstanding · $19,250
Committed balances to collect
- Castellano Plastic Surgery — $6,750 remaining on Stage Sponsor
- Morgan Auto Group — $5,000 Step & Repeat
- Jerry Ulm — $5,000 Step & Repeat
- Resource Pavement Group — $2,500 Entry Sponsor
06
Available sponsorships · $79,000
Opportunities still available
Title Sponsorship$25,000
The Black Dahlia Lounge$7,500
The Hollywood Undead$7,500
The Velvet Room$7,500
360 Photo Booth Sponsor$5,000
Costume Contest$5,000
Entertainment Sponsor$5,000
The Trocadero$5,000
Drink Sponsorship$2,500
Drink Sponsorship$2,500
Shirt Sponsor$2,500
Contributing Sponsor$2,000
Glow Bracelet Sponsorship$2,000
07
Production
Core vendors confirmed
✓
Cuban Club — venue
✓
Fiesta 360 — two 360 photo booths
✓
Mike Diaz — DJ
✓
Jason Ortiz (DJ Gemini) — DJ
✓
Barry Carew — DJ, main-stage headlining set (trade)
✓
Majestick Pizza Food Truck
✓
Tacos & Snacks El Indio — food truck
✓
VPN Studios — glow furniture
✓
JThor — projection mapping
✓
Imperial Restrooms — restrooms
✓
SPQR Security — security
✓
Rent-All — stanchion rental
✓
Event Live — ticketing